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<\/h2>\n<\/h2>\n\u201cI\u2019ve just never been an organized person.\u201d<\/p>\n
\u201cI try to keep my office organized, but I get so busy, and things pile up.\u201d<\/p>\n
\u201cI have an awful memory. I tell myself I need to fill out a specific form ASAP or print out some new ones, but things seem to always slip my mind.\u201d<\/p>\n
Do you use these excuses to explain why your dealership\u2019s business office and dealer forms are so disorganized? These reasons may work in your personal life, but in business \u2014 especially in an industry as regulated as the auto industry \u2014 you simply can\u2019t afford to write-off being scatter-brained as an unfortunate, unfixable trait.<\/p>\n
\u201cOrganized people are not born; they\u2019re built,\u201d says John Trosko, founder of OrganizingLA, speaking with Fast Company<\/a>. \u201cThe people who emerge as \u2018organized\u2019 use a variety of tools and methods to accomplish their goals and priorities in life.\u201d<\/p>\n The short answer? Yes! The longer explanation? Keeping dealer forms organized isn\u2019t just a nice way of keeping the business office neat and clean\u2014being organized saves the entire company time and money. Organized dealer forms help you:<\/p>\n Prevent funding delays. <\/strong><\/p>\n After you\u2019ve sold a financed vehicle, you\u2019re out that money until you submit the proper paperwork and the finance company sends you what they owe you. If you\u2019re not using a checklist the banks provide, you don’t know who\u2019s in charge of handling the forms, or you’re rushing through and making errors, it\u2019s going to take longer to get paid<\/a>.<\/p>\n Streamline the process for customers. <\/strong><\/p>\n Put yourself in the shoes of your customers for a minute. They\u2019ve found the car of their dreams, they\u2019re approved for financing, and they just want to seal the deal and drive their new vehicle home. But then they end up in your office<\/a>. Your desk is piled high with folders and stray dealer forms, and you just can\u2019t seem to find what they need. Being disorganized in front of customers can make them second-guess their decision to buy from you, or leave such a bad taste in their mouths that they tell their friends, family, and the online review community about the experience. This is no surprise to you, but compliance is everything<\/a>. If you can\u2019t keep your business office and dealer forms organized, there\u2019s a much greater likelihood something is going to fall through the cracks, and you\u2019ll be faced with a possible compliance violation. When a floor plan auditor<\/a> makes a surprise visit to your dealership, you need to be ready to give them whatever they need. If you don\u2019t have one person in charge of audits or have titles organized <\/a>and readily available, your audit experience probably won\u2019t be a great one.<\/p>\n Organization isn’t a magic formula, though. Here are a few ways you can get your business office on the right track: Don\u2019t put the entire overhaul on your shoulders. If organization is not your forte, there\u2019s nothing wrong with making it a group project. Have a business office meeting, tell the team what you\u2019re going to discuss ahead of time, and ask them to think of ways to streamline and organize your dealer forms. In brainstorming together, you may come up with solutions no one would consider individually.<\/p>\n Can you categorize forms? Look at all the different dealer forms you use and figure out if you can categorize them and keep them in different groups. For example, you could group forms according to where a customer is in the buying process, so you always know where to look for what you need.<\/p>\n Think about where you can go paperless. With all of the digital technology available, it\u2019s amazing to witness how many dealerships haven\u2019t gone paperless yet. It\u2019s not going to be an option for every type of dealer form, but do some research into what exists and what your dealership can afford. Instead of having multiple filing cabinets, stacks of papers, and countless folders, you can streamline everything and go digital<\/a>.<\/p>\n An organized business office is essential for any dealership that wants to succeed. By taking the time to organize dealer forms and get internal processes in order, your business office will be more efficient, professional, and a happier place to be.<\/p>\nDoes it really matter if your dealer forms are organized?
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\nStay compliant.![\"dealer](\"https:\/\/www.autoraptor.com\/wp-content\/uploads\/2017\/12\/02-how-to-organize-your-dealer-forms-to-prevent-paperwork-problems.png\" "\\"\\"")
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\nKeep floor plan auditors happy. <\/strong><\/p>\nGetting dealer forms organized<\/h3>\n
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Schedule an AutoRaptor Demo Now!<\/h3>\n<\/div>\n