{"id":1941,"date":"2016-11-14T09:00:32","date_gmt":"2016-11-14T14:00:32","guid":{"rendered":"https:\/\/www.autoraptor.com\/?p=1941"},"modified":"2024-10-14T11:37:47","modified_gmt":"2024-10-14T15:37:47","slug":"handle-car-dealer-complaints","status":"publish","type":"post","link":"https:\/\/www.autoraptor.com\/blog\/handle-car-dealer-complaints\/","title":{"rendered":"How to Handle Car Dealer Complaints"},"content":{"rendered":"

\"00-how-to-handle-car-dealer-complaints-01\"<\/h2>\n

Car dealer complaints are going to happen, but it\u2019s how you resolve them that\u2019ll set your dealership apart from the rest.<\/h2>\n

You\u2019re having a great day at work. Your sales team has been busy closing deals, customers seem happy, and it\u2019s even looking like you may get to go home on time.<\/p>\n

When you return to your office after lunch, the red light on your phone is blinking, indicating that you have voice mail. You pick up the receiver to listen to the message, assuming it regards something fairly routine. Instead, you hear the angry voice of a dissatisfied customer with a litany of car dealer complaints.<\/p>\n

She called the main number to make a complaint, got routed to a few different employees, and eventually, found herself in your voice mailbox. Now she\u2019s not just mad \u2014 she\u2019s furious and feels like no one cares about her. She\u2019s screaming and threatening to tell everyone she knows how \u201cawful\u201d your dealership is. And you have the pleasure of calling her back to smooth things over.<\/p>\n

Does this happen far too often at your dealership? Unfortunately, it\u2019s not an uncommon experience for dealerships and customers alike.<\/p>\n

A recent survey\u00a0conducted by Total Dealer Compliance<\/a>\u00a0(TDC) revealed high levels of dissatisfaction with how car dealer complaints are handled and resolved. 30 percent of the more than 200 adult-aged car buyers who took the survey said they\u2019ve complained to a dealership before; 55 percent of those individuals reported being unhappy with the resolution.<\/p>\n

Your dealership doesn\u2019t need to be bound\u00a0to those statistics. Overhaul your internal processes so that car dealer complaints go to the right person (the first time) \u2014 and even avoid some complaints altogether by addressing them before the customer ever leaves your dealership.<\/p>\n

\"01-how-to-handle-car-dealer-complaints-01\"Hire a compliance officer to oversee car dealer complaints<\/h3>\n

First of all, if you don\u2019t already have a compliance officer<\/a>\u00a0on staff, now is the time to hire one. Compliance is of the utmost importance in car dealerships, and by law, you must appoint someone to oversee and enforce the dealer\u2019s legal responsibilities<\/a>. It\u2019s not enough to dump those tasks on the plate of your sales manager or accounting manager, so invest in hiring an individual who lives and breathes compliance 24\/7.<\/p>\n

Why should a compliance officer oversee any car dealer complaints? Isn\u2019t that more of a customer service issue?<\/p>\n

You want a compliance officer in charge of complaints because too many unhappy customers and complaints can lead to formal investigations that question your dealership\u2019s compliance in many different areas.<\/p>\n

Max Zanan, President of TDC, says that, “Compliance and customer satisfaction go hand-in-hand. A clear complaint resolution process that is overseen by a compliance officer is the most effective approach to resolving customer complaints.\u201d<\/p>\n

\"02-how-to-handle-car-dealer-complaints-01\"Make it easy to submit car dealer complaints<\/h3>\n

No one wants to speak with an upset customer who’s calling to complain. Why would anyone want to make it easy for customers to submit their grievances with the dealership?<\/p>\n

According to Lee Resources International<\/a>, for every customer complaint, there are 26 other unhappy customers who remain silent. And you know what those 26 individuals do? The White House Office of Consumer Affairs\u00a0notes that every dissatisfied customer will tell 9-15 people about their negative experience; about 13 percent of dissatisfied customers tell more than 20 people.<\/p>\n

One of the best things you can do when you create your dealership\u2019s complaint resolution process is to acknowledge that you are going to receive complaints \u2014 no matter what. Even the world\u2019s top businesses that seem to be doing everything right receive customer complaints. Change how you receive and react to negative feedback, and you may just win back those unhappy customers.<\/p>\n

How can you make it easy for customers to submit those complaints?<\/h3>\n

Offer several different avenues and opportunities to do so. Contact forms, phone numbers, and e-mail addresses should be visible and easy to find on your website. On social media, encourage customers to private message you with any questions or concerns in your profile bio. And finally, encourage careful follow-up by salespeople after they close a deal to ensure the customer is totally satisfied. They may be more likely to open up to a salesperson they have grown to trust.<\/p>\n

Make sure every single person that works in your dealership knows who dissatisfied customers need to speak with \u2014 the compliance officer. If a customer calls the dealership to complain, immediately forward their call to the compliance officer. If an e-mail or contact form from the website comes in, forward it to the compliance officer. Find an unfavorable review on Yelp or another review site<\/a>? Tell the compliance officer, and they can decide how to handle it.<\/p>\n

\"03-how-to-handle-car-dealer-complaints-01\"One of the most frustrating things for a dissatisfied customer is getting passed around to multiple people or feeling like no one cares about helping them. Instead of playing a game of \u201cHot Potato\u201d with an angry customer, send them directly to the individual who can assist them in resolving the problem.<\/p>\n

The best place to resolve car dealer complaints, however, is right in your dealership \u2014 before the customer has a chance to leave unhappy. An individual that\u2019s more forward will tell you they aren\u2019t pleased, and you can begin to work toward a resolution. Others, though, don\u2019t like to complain.<\/p>\n

Watch for changes in personality, attitude, or body language with those people. Were they happy and chatty at the beginning of the meeting, but now they\u2019re more reserved? Are they crossing their arms across their chest or avoiding eye contact with you? It may be worth a gentle inquiry to ask if something is wrong or if there\u2019s something they\u2019re unhappy with. By addressing any issues upfront, you can hopefully avoid a future complaint \u2014 and maybe even turn it into a positive review in the process.<\/p>\n

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